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Keep Teaching: Le Moyne College’s Academic Continuity Resources

In accordance with the decision to transition to remote learning for the first two weeks of the Spring 2022 semester, the Instructional Design and Academic Technology (ID/AT) team are available to assist faculty to prepare their courses for remote instruction using Zoom, Kaltura, and Canvas. Please see the checklist below to guide you through the steps necessary to do live, synchronous instruction. Also, a list of workshops are included at the end of the announcement, including links to registration. The instructions below are also available in video format.

Steps to Prepare Canvas, Zoom, and Kaltura for Remote Instruction

Note: All of these instructions assume that the course is published, as well as any pertinent modules, pages, assignments, etc. are also published. Students will not be able to access unpublished courses and materials.

1. While logged into Canvas, the first step is to enable Zoom and Kaltura. This involves using the Navigation tab in Settings to enable three apps: Zoom, My Media, and Media Gallery. Enabling Zoom allows the instructor to schedule, manage, and start Zoom meetings directly from the Canvas course. Enabling My Media and Media Gallery allows Kaltura to save and store all recordings in My Media, and share them through Media Gallery.

2. The second step is to schedule your class as a Zoom meeting through Canvas. While logged into Canvas, click on the Zoom link in the left menu, and follow these instructions to create a recurring meeting during the days and times of your class.

Note: When clicking on Zoom through Canvas for the first time, you may have to authorize Zoom. If any problems or errors occur during the authorization process, please contact the IT Service Desk.

3. At the time of your class session, you can launch class by logging into your Canvas course, clicking on Zoom, finding the course session and clicking Start.

If you need any assistance with these instructions, please attend for one of the following workshops:

Setting Up Zoom and Kaltura for Remote Instruction
If you can’t attend the workshop or have any questions, stop by our virtual office (no registration required)

Other resources available to you include:

If you have any questions related to Canvas, Zoom or other teaching and learning tools, please send any and all requests to the IT Service Desk.

IT Service Desk Request Site
eMail servicedesk@lemoyne.edu
Call (315) 445-4579 - If you leave a voicemail, include your name and phone number to best reach you at.

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Establish a mode of communication to use in case of an emergency.

Consider this background information as you plan:

Canvas Announcement is the recommended communication method; all announcements are stored in the Canvas course, avoiding the “I did not get that eMail” excuse.
Have a strategy for communicating changes to your schedule or syllabus.
Talk with colleagues to see how others will adapt to a dismissal.

Implement these recommendations to prepare your Canvas course:

Canvas

Google

Send eMail to your students

Publish Course in Canvas course (if not already published).

Consider this background information as you plan:

Unless it is published in Canvas, students cannot see course components such as assignments, modules, quizzes etc.
Students also cannot see items inside unpublished modules.

Implement these recommendations to prepare your Canvas course:

Canvas

Publish the course

Then, make sure to:

Share syllabus changes and course expectations for the College dismissal period.

Consider this background information as you plan:

Make edits to your syllabus that reflect the dismissal time and tentative length
Build plans spanning two week intervals

Implement these recommendations to prepare your Canvas course:

Canvas

Post syllabus file in Syllabus page

Distribute documents and readings during a disruption.

Consider this background information as you plan:

Canvas Files is the recommended option
Google Drive is also viable if faculty are comfortable managing file sharing permissions
eMail is discouraged as a means of sharing files with students, especially if the instructor of record may become unavailable to check eMail or grade submissions

Implement these recommendations to prepare your Canvas course:

Canvas

Library

Designate a central place to collect student work and provide feedback.

Consider this background information as you plan:

Canvas Assignments is the recommended option
See prior comment regarding eMail

Implement these recommendations to prepare your Canvas course:

Canvas

Encourage participation in class discussion in the event of a disruption.

Consider this background information as you plan:

Canvas Discussion is the recommended option

Implement these recommendations to prepare your Canvas course:

Canvas

Create Discussions in Canvas

Google

Create a document used for collaborative development

Zoom or Google Hangouts

Host meetings for live discussion (see next section)

Capture portions of your lectures for students to watch remotely.

Consider this background information as you plan:

Zoom is the recommended tool for recording lectures
Recording a PowerPoint is discouraged--not all students have PowerPoint ,and, the resulting file structure moves poorly from computer to computer
Ensure accessibility using captioning and transcripts for all documents and videos,
- Zoom
- Google
- Microsoft Office
- Canvas
If you do not have a webcam or a headset, the IT Department recommends the following.
- Logitech c310 Webcam
- Logitech h390 Headset

Implement these recommendations to prepare your Canvas course:

Zoom

Google Drive

Canvas

As an alternate, we recommend Google Hangouts. To learn more, find information at Google Hangouts support.

Identify an option for holding class and/or office hours virtually.

Consider this background information as you plan:

Zoom - either phone or web conferences - is the recommended option.

Implement these recommendations to prepare your Canvas course:

Google Calendar

Create an appointment calendar

Zoom

Share Zoom meeting link with students

Determine strategies and tools for assessment.

Consider this background information as you plan:

Canvas Quizzes, Discussions, or Assignment with Rubrics are the recommended options.
For students requiring accommodations, extend time using the Quiz settings within Canvas.

Implement these recommendations to prepare your Canvas course:

Canvas Quizzes

Create a quiz with individual questions
Create a quiz with question bank
Add questions to the question bank
Import questions into question bank (please contact the IT Service Desk to be referred to Academic Technology)
Configure the quiz and assign to students
Prepare for using Respondus LockDown Browser, if desired*
Have students prepare to use Respondus Lockdown Browser before the actual quiz*
Have students complete a practice quiz using Respondus LockDown Browser

Canvas Rubrics

Plan ahead for submitting grades.

Consider this background information as you plan:

Phinfo Is the sole means of submitting final grades for a course.

Implement these recommendations to prepare your Canvas course:

Stay tuned for normal communication from the Registrar’s Office regarding submission of midterm, final, incomplete, and other grade-related deadlines.

Getting course feedback from students

Consider this background information as you plan:

Canvas Survey is the preferred option for course surveys development and deployment.
Google Forms is also a viable option.
Course Evaluations, using EvaluationKit, will be delivered as planned or on an adjusted schedule. In the event that the course evaluation schedule is altered, faculty will be notified via normal communication channels.

Implement these recommendations to prepare your Canvas course:

Canvas Surveys

Evaluation Kit

Coming soon!

Refer students to the same services as if normal classes were being held on campus.

Consider this background information as you plan:

The Student Success, Quantitative Reasoning, and Writing Centers provide support to all Le Moyne students.
Students who cannot reach these resources on campus should contact the centers directly to discuss their needs:

Implement these recommendations to prepare your Canvas course:

Library

Refer students to the Library’s Ask Us! Reference Services
Refer to https://resources.library.lemoyne.edu/Continuity-Plan

Student Success

Have students contact the Student Success Center to schedule video conferencing tutoring or academic support sessions.
Submit an online EASE referral indicating a student of concern
Direct students to the campus Student Resources page to contact other offices

*If you intend to use Respondus LockDown Browser and have students who require a screen reader as a test-taking accomodation. To determine the appropriate actions, please contact Disabilities Services at 315-445-4118, dss@lemoyne.edu, or via Zoom, Monday thru Friday 8:30 a.m. to 4:30 p.m.