The notification below supersedes and nullifies all prior and current statements and policies of the College regarding FERPA and should be construed as the annual notification required by the Final Rule amending the FERPA regulations on Nov. 2, 1997.
The Family Educational Rights and Privacy Act affords students certain rights with respect to their education records. They are:
1. The right to inspect and review the student’s education records within 45 days of the day the College receives a request for access.
Students should submit to the registrar, academic dean, director of residence life/coordinator of judicial affairs, academic department head or other appropriate official, written requests that identify the record(s) they wish to inspect. The College official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the College official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
2. The right to request the amendment of the student’s education records that the student believes are inaccurate or misleading.
Students may ask the College to amend a record that they believe is inaccurate or misleading. They should write to the College official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading.
If the College decides not to amend the record as requested by the student, the College will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
3. The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.
a. One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the College throughout in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the College has contracted (such as an attorney, auditor, or collection agent); a person serving on the board of trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Upon request, the College discloses education records without consent to officials of another school in which a student seeks or intends to enroll.
b. Another exception that permits disclosure without consent is the disclosure of directory information, which the law and the College define to include the following: a student’s name, home and campus address, email address, telephone listing, parents’ name and address(es), date and place of birth, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, photograph, and the most recent previous educational agency or institution attended.
This exception is subject to the right of the student to object to the designation of any or all of the types of information listed above as directory information in his or her case, by giving notice to the registrar on or before Aug. 1 of any year.
4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the College to comply with the requirements of FERPA. The name and address of the office that administers FERPA is: Family Policy Compliance Office U.S. Department of Education 400 Maryland Avenue, S.W. Washington, D.C. 20202-4605
Publication of Directory Information
The federal Family Educational Rights and Privacy Act of 1974, as amended, gives Le Moyne College the right to make public at its discretion, without prior authorization for the individual student, various items of personally identifiable information including: name; class year; home address and telephone number; college address and telephone number and major field.
The Privacy Act also allows individual students to place limitation on the release of any of the above information. A student who wishes to do this must inform the registrar’s office in writing by the start of the semester.
In practice, College policies discourage the indiscriminate release of any information about individual students. College directories and lists are for use within the College community itself.
For a more complete description of these and related issues of access to records, see the policy on access to student record located else-where in this handbook.