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About Your Leave/Time Off Benefits

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Given the fact that some offices may need to be open on Labor Day and Indigenous People's/Columbus Day for student support, individuals who work on those days can take a floating holiday to use. 

Floating holidays must be used within 90 days of being earned and should be scheduled at least two weeks in advance with supervisor approval. The floating holiday will not be carried over to the next benefit year, cashed out, or paid upon termination of employment. (Note that this does not apply to employees who are a part of a bargaining unit.)

Holiday Schedule 2022-2023

Holiday Schedule 2023-202

Holiday Schedule 2024-2025

Holiday Schedule 2025-2026

Holiday Schedule 2026-2027

Holiday Schedule 2027-2028

The College recognizes the need for personal time off for employees to schedule appointments and conduct personal business. Regular full time employees are eligible for paid personal days based on the following schedule:

Length of Service as of July 1 Personal Days
Less than 1 year 1 day
Over 1 year 2 days

 

  • Employees who have less than 1 year of service and have completed their initial review period will becredited with one personal day for the remainder of the benefit year.
  • Personal days should be scheduled at least two (2) weeks in advance with the supervisor's approval.
  • Unused personal days may not be carried over to the next fiscal year.
  • Personal days not taken will not be compensated in lieu of time off.
  • Regular part time employees are not eligible for personal days.
  • Academic full time employees are eligible for 1 personal day after completing their initial review period.
  • Personal time pay will not be calculated in determining eligibility for overtime pay. 
  • Employees are encouraged to take personal time in half days. One (1) hour is the minimum allowed.
  • When summer hours are in effect, Friday will count as a full day for personal time purposes. 
  • Personal time may not be used to extend employment upon termination, nor is a terminating employee reimbursed for unused time. 
  • During the first year of employment, an employee will receive pro-rated vacation based on the number of months they will work July 1 through June 30. Employees earn .83 days of vacation time for each full month of employment for the current benefit year (July 1 through June 30) up to a maximum of ten days. 
  • Employee's vacation time will be available to use starting on the first day of employment with the College.
  • There is no roll-over of vacation days, any unused days will be lost. Every July 1 starts a new bank of days. 
  • The number of days is based on the number of years of full-time service completed by each June 30th, as follows:  
​Completed Years of Service ​Vacation days for Full-time Non-Exempt Employees ​Vacation days for Academic Full-time Non-Exempt Employees
Less than 1 year 0.83 days/month  0.83 days/month (to a maximum of 10 days)
One to Five Years 10 days 0.83 days/month (to a maximum of 10 days)
Six to Ten Years 15 days 1.25 days/month (to a maximum of 15 days)
More than Ten years 20 days 1.66 days/month (to a maximum of 20 days)

Vacation Request Form.pdf

***Please report incidents/injuries to your supervisor and HR (via the form below) immediately***

Employees who are injured while on the job in College service are covered under Workers' Compensation Insurance. This coverage provides partial income payments in lieu of lost wages, as well as certain injury-connected medical payments.

Regardless of the severity of the injury (major/minor, slip/fall, cut/scrape, etc.) a prompt report of any accident should be made by completing the Worker's Compensation form and notifying your supervisor.

This coverage applies to all employees, including full-time, academic full-time, part-time, temporary, and student workers.

Worker's Compensation Insurance Carrier: PMA Management Corp

Carrier Phone #: 1-888-476-2669

Carrier Address:

For Medical Bills and Medical Reports:
PMA Medical Bills
P.O. Box 5231
Janesville, WI 53547-5231

For All Other Claims Correspondence:
PMA Customer Service Center
P.O. Box 5231
Janesville, WI 53547-5231