Graduate Assistantships

Graduate assistantships provide a valuable bridge between academic learning and professional development, giving graduate students the opportunity to apply their knowledge in meaningful, hands-on settings. Through mentorship, responsibility, and real-world experience, graduate assistants develop skills that complement their academic pursuits while contributing to the success of the departments and programs they support. These experiences can help prepare students for future careers by fostering leadership, collaboration, problem-solving, and professional confidence.

Graduate Assistantships are available exclusively to graduate students who have been formally accepted into a Le Moyne graduate program and who meet all eligibility requirements for an assistantship. These opportunities are designed to provide eligible graduate students with meaningful professional experience while supporting their academic and career development.

Open positions are posted beginning March 1 of each year, allowing eligible graduate students to explore available opportunities and apply for positions that align with their academic and professional interests.

Interviews will be conducted in April with offers being extended after May 1^st.

Compensation for Graduate Assistantships:

Compensation of Athletic Coaching Graduate Assistantships typically include a bi-weekly stipend based on working up to 20 hours per week and a tuition waiver of two (2) courses per semester. The tuition waiver does not include student fees or book costs. The dollar amount of the stipend provided to a GA is $3,000 per semester, less applicable taxes and withholdings.

Compensation of Administrative Graduate Assistantships includes an hourly rate paid bi-weekly based on working up to 20 hours per week and a tuition waiver of two (2) courses per semester. The tuition waiver does not include student fees or book costs. The hourly rate of a graduate assistant is minimum wage +0.50/hour.

Student Employment at Le Moyne: Extending Learning Beyond the Classroom

At Le Moyne, we are committed to educating the whole person — a value deeply rooted in our Jesuit tradition. Student employment is an important extension of that mission.

In addition to earning income to help offset educational expenses, student workers gain valuable professional experience and develop transferable skills that enhance their academic journey. These opportunities foster experiential learning, which plays a vital role in the overall college experience.

On-campus employment not only supports students financially, but also helps them live out the Jesuit values of service, integrity, and personal growth. It’s a meaningful way to enrich the student experience and increase the return on investment in a Le Moyne education.

Finding a Student Job on Handshake

Student employment opportunities at Le Moyne College are posted on Handshake — our official student job platform.

Get Started:

• Visit: lemoyne.joinhandshake.com
• Or download the Handshake app on your mobile device.

Application Tips:

If a job posting requires a résumé or cover letter, we encourage you to review the Resume & Cover Letter Guide from Career Advising & Development.

Need support with:

• Resumes
• Interview preparation
• Job search strategy
  ➡️ Schedule an appointment with Career Advising through Handshake.

Having Trouble Accessing Handshake?

If you're unable to log in, please contact the Career Advising Office at
📧 [email protected]

Important for First-Year Students:

Incoming first-year students will gain access to job postings and receive notifications about open positions beginning in early July.
Current students can view and apply for positions at any time.

Onboarding for Student Employment

Congratulations! You’ve been offered a student employment position, you’ll need to complete an onboarding process through the Office of Student Employment.

You will receive an email with detailed instructions, including how to complete your onboarding in Workday, and any required documentation you’ll need to provide.

Things to Note:

What Paperwork to Bring – Refer to page two https://www.uscis.gov/sites/default/files/document/forms/i-9.pdf

Please note: If you are an international student, refer to List A, Box 5.

All I-9 documentation needs to be original documents, we cannot accept photos or copies.

Until you have received your clearance email from Student Employment you are NOT cleared to begin working. Your supervisor will place you on the schedule only after you have received the clearance email.

Time Entry

Each week, you are responsible for entering all hours worked into your timesheet in Workday. Timesheets should be completed and submitted for approval weekly, but must be submitted no later than 10:00 a.m. on Monday of a pay week.

Once submitted, your timesheet will be sent to your supervisor for review and approval. After it has been approved, the hours will be pulled into payroll for processing and payment.

Please note: Timesheets will lock at 10:00 a.m. on Tuesday of a pay week and will remain locked until Thursday while payroll is being processed. Any hours not entered and submitted before the timesheet locks will not be included in the current payroll. Once entered and approved, those hours will be processed on the next scheduled payroll as retroactive pay.

Payroll

Payroll is processed on a bi-weekly basis, with each pay period beginning on a Monday and ending on Sunday of the following week. Employees are paid on the Friday following the end of the pay period.

Payment is made either by direct deposit or by paper check mailed to the address on file in Workday.

The current payroll schedule can be found on the Payroll Page.

If you have any questions or experience issues entering or submitting your time, please contact [email protected].

How Many Hours Can I Work? How Many Jobs Can I Hold?

There is no limit to the number of student jobs a student may hold at Le Moyne. However, students are allowed to work a maximum of 20 hours per week across all student employment positions during the academic year.

🔔 Important: It is the student's responsibility to monitor their total weekly hours and ensure they do not exceed 20 hours per week.

How will I be Paid?

• Students are paid on a biweekly basis. If you don’t enroll in direct deposit, your paycheck will be mailed to the address listed in Workday.
• Please make sure your mailing address is correct. Checks sent to 1419 Salts Spring Road will be returned to our office.
• For more information please refer to the Payroll site.

Can I work over break?

• Students may work during Fall and Spring breaks, up to 40 hours per week.
• Students may also work during the summer as a Summer student worker. The same employment process would take place – note that students are subject to Medicare and Social Security taxes during the summer.

How can I access my tax documents?

• All tax documents are available in Workday. Unless you opt out, you’ll receive both a paper copy and electronic access.
• To view your documents, go to your Workday profile, select Actions under your position title, then choose Payroll > Tax Documents. You can view and print them there.
• Tax documents cannot be accessed on a mobile device—please use a desktop or laptop.

Am I Eligible for Federal Work Study?

Students can view their eligibility on their Phinfo account. Log into phinfo.lemoyne.edu and select Financial Aid.

Federal Work Study funding can be viewed per academic year. If you do not have Federal Work Study and want to determine if you are eligible, please contact the Financial Aid Office.

Please note that priority in hiring will be given to students who have Federal Work Study funding. Non-Federal Work-Study students may fill positions when a Federal Work Study student cannot meet all the requirements of the position description.

Who To Contact?

The Office of Human Resources – please email [email protected] or call 315-445-4155.

Financial Aid Office - For questions on Federal Work Study allotment and Student Work Authorizations Forms. Please email [email protected]

Payroll Office – please email [email protected]

Career Advising & Development - For questions on hiring students through Handshake. Please email [email protected]

Helpful Resources to Navigate Handshake:

• How to Search for Jobs on Handshake (Official Help Guide)
• How to Find Part-Time & On-Campus Jobs (Handshake Blog)

Develop the Next Generation of Talent

Being a student supervisor is about more than simply overseeing day-to-day tasks—it is an opportunity to help shape the next generation of talent. Through mentorship, guidance, and meaningful hands-on experiences, student supervisors play an important role in helping students build confidence, develop professional skills, and discover their strengths. The lessons and experiences students gain through employment can have a lasting impact, preparing them not only for their next job, but for the careers and opportunities that follow.

Student Employment Process – Updated for Fall 2026

As of Fall 2026, the student employment process has been updated to ensure alignment with revised budgetary and compliance requirements. Please review the steps below carefully to ensure a smooth hiring process.

Step 1: Submit a Position Justification Form

To support the updated budget process, all departments are required to complete a student position justification form for any student employment positions they intend to fill.

Deadline for Fall 2026:

All justification forms must be submitted by May 31^st, 2026.

Review Process:

• Together Student Employment and the Budget Office will review each justification thoroughly.
• Once your form has been reviewed, you will receive an email notification from Student Employment on or after July 1^st, 2026 with the decision on your positions.

Step 2: Begin the Hiring Process

Upon receiving approval, departments may begin the recruiting process

• Post the approved positions on Handshake
• Conduct interviews, sending copies of all interview notes to Student Employment
• Select the ideal candidate

Student Hiring Request Form

After selecting a student, complete the student hiring request form to begin the hiring process.

• Note: This form must be completed for each student, even if they have worked in previous semesters
• Only one student per form submission

Both the student and their supervisor will receive a Student Clearance Email shown below once the student has completed the full onboarding process.
Students may not begin working until they are officially cleared by the Student Employment Office.