Degree Audit

The Office of the Registrar introduces the computerized Degree Audit as a tool for helping students and advisors determine a student's progress toward degree completion and making sure students are compliant in meeting graduation requirements as stipulated in the college catalogue. The computerized Degree Audit does not replace actual advisement. Students are still required to meet with their advisors frequently to discuss their course selection, obtain schedule approval, explore various educational opportunities, and to raise any concerns about academic progress.

Students may view their Degree online by logging onto their Webadvisor account and clicking the "Program Evaluation" link. The information contained here should be used as a resource to help you understand how to read and interpret the Degree Audit document.

 

Degree Audit and Program Descriptions

 

Helpful Information About Degree Audit

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Each semester a small percentage of students repeat courses for which they earned a low or failing grade. When this happens Degree Audit marks the cumulative GPA with 2 asterisks (**) and appends a note that reads "GPA does not include credits with pending repeats." (Note: the cumulative GPA always appears at the top, header area of the audit.) When this appears, this means that the program performing the audit is no longer calculating the old grade while the student is in the process of repeating the course. This results in an artificially inflated cumulative GPA since the student has not finished completing the the repeated course. The cumulative GPA, in this case, should be disregarded. In cases such as these when the 2 asterisks appear next to a cumulative GPA, the student and/or advisor should refer to the GPA listed on the student's transcript viewable through Webadvisor or ECHO. When there are no asterisks present, the GPA is correct. Please be aware that Le Moyne College's repeat policy allows for a repeated grade to be discounted in the calculation of the GPA only when the previous grade earned was F, WF or PF/F and only when a course has been repeated one time. The recalculation only takes effect when a second grade has officially been recorded. If a student repeats a course for which a grade of 'D' or higher was earned, BOTH grades calculate in the GPA although credit is only awarded once. All grades, even those no longer calculating in the GPA, appear on the student's Le Moyne transcript and Degree Audit.

Students may perform a "What if?" scenario with Degree Audit. This means that a student may see how the courses that they've taken would apply if they were to change major programs. For example, a student who is pursuing the B.A. degree program in Psychology (BA.PSY) may wonder how she would be affected if she changed to the B.S. degree program in Psychology (BS.PSY) or maybe the BA degree program in Sociology (BA.SOC).

Before performing a 'What if...?" scenario, students should be aware of two important factors:

 

     1. You have to know the difference between a Degree Program and a Major (see table below) because 
         Degree Audit runs by Degree Program not Major.
     2. "What if...?" scenarios can only be performed one program at a time (no double majors) and may 
         not be performed on minors.

 

Degree Program vs. Major
Student 'A' is a Psychology major. Student 'B' is a Psychology major too. And so is Student 'C'. While all three of these students are Psych majors, they are pursuing three different degree programs (BA.PSY, BS.PSY, and BS.PSYEDU). The requirements for these three Psychology majors are different, therefore the Degree Audits will look very different from each other. It is important when performing the "What if ...?" to know which program to use to make sure you are getting the best possible picture of your probable requirements. Please refer to the following document to help you pick the proper program for your "What if...?"

The computerized Degree Audit system uses the requirements from the Le Moyne College catalog to keep track of each student's degree requirements and their progress toward completion. In doing so, Degree Audit keeps track of the following graduation requirements:

 

 

      1. Courses and requirements- students must complete all of the courses and requirements as stipulated 
         in the catalog for the Liberal Arts Core, declared majors, minors, concentrations and specializations.
     2. Grades - students must earn a minimum cumulative GPA of 2.0 as well as a 2.0 in their major(s) 
         and any declared minor(s).
     3. Credits - students must earn a minimum of 120 credits to meet degree requirements. Some degree 
         programs require more than 120 credits. Degree Audit keeps track of the number of credits each 
         program requires and how many credits a student has earned toward that requirement. Students 
         must also earn a minimum of 30 credits here at Le Moyne. These are known as residency or 
         institutional credits.
     4. Residency requirements - There are certain courses/requirements which must be completed at 
         Le Moyne (may not be transferred in). They include the following:
                    •  30 credits completed at Le Moyne
                    •  half the major must be completed at Le Moyne
                    •  half the minor must be completed at Le Moyne
                    •  at least one Core course in each of the four main core areas (English, History, Philosophy, 
                       and Religion) must be completed at Le Moyne

 

Having been programmed to "read" the catalogue and all the above requirements, Degree Audit shows the student, and their advisor, those courses, requirements and credits that have been completed and where they fit within the student's curriculum. It also shows those courses which are in progress and those which have left to be fulfilled.

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