1. Student Conduct Process

The student conduct process is intended to support the mission and values of the institution while fostering a safe, respectful, and engaged campus community. At its core, the process is educational in nature and grounded in the belief that students are capable of growth, reflection, accountability, and restoration. 

The Community Standards and related procedures exist not only to address alleged violations, but also to help students better understand the impact of their choices on themselves and others within the community. The conduct process is administered by trained College staff members who work with students to resolve concerns in a manner that reflects the institution’s Catholic and Jesuit values, including cura personalis, respect for human dignity, and responsibility to the broader community. Through conversations, reflection, and appropriate accountability measures, the process seeks to balance individual development with the well-being and safety of the campus community. 

When a student is alleged to have violated a Community Standard, the College utilizes a prompt, equitable, and educational process designed to support learning and community responsibility. Outcomes and sanctions, when assigned, are intended to be developmental rather than purely punitive and may include opportunities for reflection, education, restoration, and skill-building.

1. Resolution Pathways
   1. Overview

The student conduct process is grounded in a community-based and educational approach that emphasizes accountability, reflection, and the repair of harm when possible. Consistent with the College’s mission and values, the process encourages students to understand the impact of their actions, take responsibility for their decisions, and actively contribute to restoring trust and relationships within the community.

Community Standards apply to all students and are intended to support a safe, respectful, and inclusive campus environment. When concerns regarding potential violations are reported, the College follows the conduct procedures outlined in this Code to determine whether a student has violated a Community Standard and, if so, what educational or restorative actions may be appropriate.

Reported violations of the Sexual and Gender-Based Misconduct policy will follow the procedures described within that policy.

2. Notification

The responding party will normally be notified by the Hearing Officer at least two (2) business days prior to the conduct meeting, unless waived by the student, the violation is egregious and requires a more immediate response, or the student will be participating in a Community Standards Board Hearing. The Chairperson will notify the student of a Community Standards Board Hearing at least five (5) business days prior to the hearing. Included in the notification will be the date, time, location, and nature of the meeting, including a description of the specific expectations outlined in the Community Standards that the student allegedly violated. All communications to the student may be verbal, but subsequently be confirmed in writing.

The written meeting notification will be sent to the student’s Le Moyne College email account in most cases, but may also be delivered in-person or certified mail. Students are expected to check their email on a frequent and consistent basis as outlined in the Computer Use Policy.

The meeting notification will include a link to the College website where the student may access information describing the student conduct process. Also included in the notification will be information about which resolution pathway will be utilized.

3. Procedural Advisors

The Community Standards process is an educational and administrative process designed to promote student learning, accountability, and personal development. Because the process is not a legal proceeding, students are expected to participate directly in resolving concerns regarding their own conduct.

To support students throughout the process, the Office of Community Standards provides access to a Procedural Advisor. A Procedural Advisor is a trained College employee who assists students in understanding the Community Standards conduct process, preparing for meetings or hearings, and navigating procedural questions. Procedural Advisors may help students understand applicable policies, review the conduct process, and discuss what to expect during meetings or hearings. However, Procedural Advisors do not serve as advocates, representatives, or decision-makers, nor may they speak on behalf of a student during any Community Standards proceeding or communications.

Students may not be represented by attorneys, parents, guardians, family members, or other third parties during Community Standards meetings, hearings, mediations, interviews, appeals, or communications. These individuals may not attend proceedings or communicate on a student’s behalf in a representative or advocacy capacity unless otherwise required by law or expressly permitted under a separate College policy.

Students remain responsible for participating in the conduct process, responding to communications from the Office of Community Standards, and presenting their own information throughout the resolution process.

4. Resolution Pathways

The Director of Community Standards or designee will assign incidents to be resolved to the appropriate individual(s) based on the pathway being used to address the incident. Descriptions of the resolution pathways are listed below. The severity, complexity, and the timing of the incident are factors considered in selecting a pathway. Additionally, the pathway may change based on new information, and changes to the pathway will be made at the discretion of the Office of Community Standards. More than one pathway may be used to resolve an incident, and where two or more incidents involving common occurrences or the same student(s) are pending simultaneously, the student may be met with about multiple incidents in the same meeting or they may be heard separately at the discretion of the Office of Community Standards.

1. Informal Meeting

An informal meeting may be used when a concern does not involve a violation of the Code of Conduct, but impacted the community in a significant way. Informal meetings are voluntary, educational, and restorative actions may be assigned to further the student’s learning. Restorative actions assigned during an informal meeting will be voluntary, but will be documented by the Office of Community Standards.

2. Letter of Warning

A letter of concern serves as a warning issued by the College for minor violations of expectations where a reminder of policy may be needed. No response is required from the student unless otherwise indicated in the letter.

3. Administrative Hearing

An administrative hearing is conducted by one or two Hearing Officers. The Hearing officer(s) will review the incident with the student, work with the student to determine responsibility, and develop ways to repair harm. While the Hearing Officer(s) will work with the student to make a determination, the Hearing Officer(s) will make final determinations regarding responsibility based on a preponderance of the evidence, meaning that the violations were more likely than not to have occurred.

4. Board Hearing

A board hearing is reserved for high-level conduct matters, or where outcomes may include, but are not limited to removal from College housing, suspension, or dismissal from the College. The hearing board consists of one student representative, and two employee representatives trained in student conduct procedures. The Director of Community Standards coordinates the hearing and provides administrative support, but does not vote. 

 

Board hearings are structured processes where both the reporting party (if applicable) and the responding student may present information, offer witnesses, and have their perspectives heard. The Board makes a recommendation of responsibility based on a preponderance of the evidence, and makes a recommendation for appropriate sanctions if applicable to the Director of Community Standards or their designee, who makes the final determination.

5. Formal Mediation

Formal mediation may be assigned in cases involving a conflict between individuals in an attempt to resolve such matters outside of the traditional hearing setting. Mediation sessions result in a written agreement between the parties involved. The parties are subject to further disciplinary action for failure to comply. Students will be referred to the Director of Community Standards if a mutual settlement cannot be reached.

2. Sanctioning Guidelines
   1. Purpose and Philosophy

The Office of Community Standards is committed to fostering an educational and developmental environment that supports students in becoming responsible, ethical members of the campus community. Our approach to student conduct is holistic, taking into account not just the policy violation, but the individual circumstances surrounding each case. This includes the student’s intent and impact on the community, behavior during the conduct process, and overall conduct history.

1. Educational and reflective sanctions include, but are not limited to:
   1. Reflective essays or journaling
   2. Workshops (i.e. alcohol education, conflict resolution)
   3. Research papers on community standards or related topics
   4. Meeting with faculty or staff mentors
   5. Assigned readings with discussion
2. Restorative or community-based sanctions include, but are not limited to:
   1. Apology letters
   2. Community service
   3. Restitution (when applicable)
   4. Participation in restorative circles or dialogues
3. Developmental or supportive sanctions include, but are not limited to:
   1. Referral to counseling or wellness services
   2. Substance use assessments
   3. Educational plans or goal setting
4. Punitive sanctions include, but are not limited to:
   1. Disciplinary probation
   2. Loss of privileges (i.e. leadership roles, housing, campus events/activities)
   3. No-contact orders
   4. Suspension or dismissal (reserved for serious or repeat offenses)

2. Conduct History and Progressive Sanctioning

Sanctioning takes into account the student’s full conduct history, not just the number of times they have violated a specific policy. For example, a student found responsible for an alcohol policy violation may receive educational sanctions. If they are later found responsible for disorderly conduct, the prior alcohol violation may be considered as a broader behavioral pattern. If a student has multiple unrelated violations, progressive sanctions may be applied, even if it’s their first offense of a particular policy.

3. Incomplete Sanctions

Sanctions are intended to support accountability, reflection, and growth. Students are expected to complete all assigned sanctions by the designated deadlines. If a student does not complete a sanction or does not communicate about barriers to completion, the College may take additional action to address the unresolved matter and support accountability within the community, including but not limited to, placing an administrative hold on the student’s account.

3. Appeals

The appeal process exists to help ensure fairness, consistency, and integrity within the Community Standards process. An appeal is not intended to serve as a new hearing or a rehearing of the original matter. The College recognizes that conduct matters can significantly affect students and the broader community. As such, appeals are reviewed carefully and with respect for both individual circumstances and community wellbeing.

1. Who May Appeal

A student found responsible for a violation of the Community Standards may submit an appeal of the outcome or sanction, subject to the grounds described below. In matters involving multiple students, each student is responsible for submitting their own appeal. In cases involving allegations under separate policies, including the Sexual and Gender-Based Misconduct policy, appeal procedures will follow the processes outlined within those respective policies.

2. Grounds for Appeal

Appeals must be based on one or more of the following grounds:

1. Significant Procedural Error

A substantial deviation from established conduct procedures occurred, and the error materially affected the outcome of the matter.

2. New Information

New information has become available that was not reasonably available at the time of the original meeting or hearing and could materially affect the outcome.

3. Severity of Sanction

The sanction imposed was clearly disproportionate to the nature of the violation and the circumstances of the case.

3. Filing an Appeal

To initiate an appeal, the student must submit a written appeal within five (5) business days of receiving the written outcome notice, unless otherwise specified. A link to the appeal form will be provided in the outcome notice. All appeal submissions must include:

1. The specific ground(s) for appeal
2. A clear explanation supporting the appeal
3. Any relevant supporting documentation or information

Appeals submitted after the deadline, or appeals that do not identify valid grounds, may be denied without further review.

4. Appeal Review Process

Appeals are reviewed by an Appeal Officer or designated institutional official who was not directly involved in the original resolution of the matter. The following are considered during the review:

1. The written appeal
2. The original case documentation
3. Relevant supporting materials
4. Any additional information deemed necessary to resolve the appeal

The Appeal Officer may, at their discretion, consult with involved parties, Conduct Administrators, or hearing participants as part of the review.

5. Possible Appeal Outcomes

After reviewing the appeal, the Appeal Officer may take one or more of the following actions:

1. Affirm the original finding and/or sanction
2. Modify the sanction or outcome
3. Remand the matter for additional review, investigation, or a new hearing
4. Reverse the original finding if the appeal grounds warrant such action

The Appeal Officer’s decision is final.

6. Finality & Status During Appeal

Unless otherwise determined by the College, sanctions and outcomes remain in effect while an appeal is pending. In matters involving health, safety, or community wellbeing, interim measures or restrictions may remain active throughout the appeal process. Decisions issued through the appeal process are final and conclude the Community Standards matter.

4. Investigations

In some situations, the Office of Community Standards may determine that a formal investigation is necessary to fully understand the nature, context, and circumstances of a reported incident. An investigation is a fact-gathering process designed to collect relevant information so the College can determine whether a potential violation of the Community Standards has occurred and, if so, what resolution process is most appropriate. Investigations are not intended to be adversarial or punitive in nature. Rather, they support a fair, thorough, and impartial review of available information while honoring the dignity of all individuals involved.

1. Initiation of an Investigation

A formal investigation may be initiated when the College determines additional information is needed to adequately assess a report. This may occur in situations including, but not limited to:

1. Material facts are disputed or unclear
2. Multiple individuals or witnesses are involved
3. The report involves complex or serious allegations
4. Additional evidence is needed to assess whether a policy may have occurred
5. The reported behavior may present ongoing risk to an individual or the broader community

Not all reports require a formal investigation. In some cases, available information may be sufficient to resolve the matter through another resolution pathway.

2. Investigation Procedures

As part of an investigation, a Conduct Administrator or designated investigator may gather and review relevant information from a variety of sources. This may include, but is not limited to:

1. Interviews or meetings with involved parties or witnesses
2. Written statements
3. Photographs or videos
4. Electronic communications, including text messages, emails, or social media content
5. Access records, security footage, or other institutional records
6. Information provided by campus partners or external agencies, when appropriate

The scope and duration of an investigation will vary depending on the complexity of the matter, availability of information, and the needs of those involved.

3. Student Rights and Expectations

Students involved in an investigation will generally receive notice of the reported concerns and be provided an opportunity to respond, share information, and participate meaningfully in the process. Students participating in an investigation are expected to engage honestly and respectfully. This includes, but is not limited to:

1. Responding to College communications in a timely manner
2. Providing truthful and complete information to the best of their ability
3. Preserving relevant evidence or information
4. Refraining from actions that may interfere with the integrity of the process

Retaliation, intimidation, coercion, knowingly providing false information, or attempts to improperly influence the investigation may constitute separate violations of the Community Standards. Students may bring an advisor or support person to meetings, consistent with College policy, permitting they do not serve in a representative capacity. Students may request reasonable accommodations at any point in the process.

4. Interim and Supportive Measures

In some circumstances, the College may implement interim or supportive measures during an investigation to promote safety, reduce disruption, or support those involved. Such measures may include, but are not limited to:

1. No contact orders
2. Housing adjustments
3. Restricted access to specific spaces or activities
4. Other reasonable measures designed to support student well-being and community safety

Interim or supportive measures are not disciplinary in nature and do not indicate a finding of responsibility.

5. Resolution Following an Investigation

At the conclusion of an investigation, the information gathered will be reviewed to determine the most appropriate next step. Depending on the circumstances, a matter may be resolved through one of the resolution pathways described in the Student Conduct Process, an educational or restorative practice, or no further action.

5. Dangerous or Life-Threatening Behavior 

   A student may be subject to summary suspension, dismissal or involuntary withdrawal by the College for dangerous or life-threatening behavior, as determined on an individualized, case-by-case basis, for reasons including, but not limited to:

6. Not being able to maintain their physical or psychological safety (i.e. not functioning well enough to take care of oneself in the College’s academic environment.
7. Posing a danger to oneself or others.
8. Engaging in legal violations regarding alcohol and drugs, violent behavior and/or violating related policies as outlined in the Code of Conduct.
9. Otherwise engaging in behavior which is unduly disruptive, destructive, or dangerous.

While the College is committed to helping students alleviate whatever factors are precipitating dangerous or life-threatening behavior, such behavior is often disruptive to the academic and social/living environment of the College community. In the case of such behavior, a student may be required by the Director of Community Standards to undergo assessment by a counselor or health care professional from Le Moyne College’s Wellness Center for Health and Counseling and/or a medical or mental health professional from outside the College community of the College’s choosing. In some cases, a student also may be required to receive medical, psychological and/or substance abuse treatment or satisfy other requirements as a condition of remaining in attendance at the College. Except in unusual circumstances where safety is of immediate concern, the College will make a decision to suspend, dismiss, or involuntarily withdraw a student only after providing the student with advance notice of the decision and an opportunity to meet with the Director of Community Standards.

In unusual circumstances, where safety is of immediate concern, the Director of  Community Standards may make an interim suspension, dismissal, or voluntary withdrawal decision (or impose other conditions, such as restricted campus or housing access) without first meeting with the student. In those instances, the student will be provided with notice in the interim and an opportunity to be heard by the Director of Community Standards (normally within 72 hours) before a final decision is reached. The student also should consult the College’s medical/mental health withdrawal policy, as it may also apply in certain of these situations.

In cases where the student’s alleged conduct would also be misconduct subject to adjudication through the student conduct process, the Director of Community Standards or their designee will determine whether the case, including any sanction(s) to be imposed, will be addressed pursuant to this policy or will be referred to the Student Conduct Program for adjudication in that forum.

In any particular situation, the Director of Community Standards may designate another individual to act on their behalf for the purpose of this policy. Therefore, the references in this policy to “the director” include their designee.

Students who have been involuntarily withdrawn in accordance with the Dangerous or Life-Threatening Behavior policy may appeal to the Associate  Provost for Student Development within five (5) business days of the decision of the Director of Community Standards. The decision by the Associate Provost for Student Development normally will be distributed within five (5) business days to the student and all involved parties.

Upon appeal, the decision of the Associate Provost for Student Development shall be final and cannot be appealed by means of any other grievance or appeal procedures at the College.

Failure of the student to appeal within the designated time limit of five (5) business days will be deemed a withdrawal of the right to appeal.

6. Medical Leave of Absence/Withdrawal from the College

For medical or psychological reasons, a student may voluntarily discontinue enrollment at the College by requesting either a medical leave of absence (temporary) or a withdrawal from the College (permanent).

A medical leave of absence is a temporary hiatus from the College with the intent to return after a specified period of time. Students requesting a medical leave of absence must indicate when they plan to return to their studies. The total time away from the College cannot exceed two consecutive semesters. A student may not take matriculated course work at another institution while on a leave of absence. To be eligible to return from a leave of absence, the student must demonstrate their readiness to return by satisfying all requirements for return. If readmitted, the student will be subject to such conditions as may be imposed by the Associate Provost for Student Development. If a student does not return from a leave of absence at the scheduled time, the student will be administratively withdrawn from the College and must apply for readmission.

A medical withdrawal is a permanent separation from the College. A student who has withdrawn must apply for readmission to the College if he or she wishes to re-enroll.

A student may request a medical leave of absence or a withdrawal by completing the Voluntary Medical Leave of Absence/Withdrawal request form available through the Office of Student Development or Registrar. A student requesting a medical leave of absence or withdrawal will meet with College administrators to discuss the academic and financial implications of their decision. If a student wants to leave or withdraw before the end of the current semester, the request form must be submitted by the last day to withdraw from courses with a “W” grade, as specified in the Academic Calendar. Such requests will be granted if the student has a legitimate medical reason and they are not already liable for academic disqualification for poor scholarship or liable for suspension for misconduct. Failure to submit the medical leave of absence/withdraw form in a timely fashion may result in a student’s request being denied.

If the request for a medical leave of absence/withdrawal is approved for the current semester, the student must leave campus within 24 hours and be absent from campus unless he or she is otherwise expressly allowed by the Associate Provost for Student Development. The student will receive grades of “W” in all enrolled courses and will have a hold on failure registration until the conditions of the return have been met.

If the request for a medical leave of absence/withdrawal is approved for a future semester, then the student may remain enrolled in and receive grades for their current classes. The student will have a hold on future registration until the conditions have been met. While on medical leave of absence/withdrawal, the student must be absent from campus, unless access is otherwise expressly allowed by the Associate Provost for Student Development.

The College may require a student to take a medical leave of absence or withdrawal (or impose other appropriate restrictions, e.g., restricted campus or housing access) if, in the judgement of the Associate Provost for Student Development, the student:

1. Poses an imminent threat to the lives, safety or well-being of themself or other members of the College community (including a threat which results from the fact that the student cannot be properly treated in the College setting), or 
2. Has evidenced a medical or psychological condition or behavior that seriously interferes with the student’s ability to function in the College setting (thereby rendering the student unfit to continue in the program) and/or seriously interferes with the educational pursuits of other members of the College community.

Except in unusual circumstances where safety is of immediate concern, the College will make a decision to involuntarily withdraw a student only after providing the student with advance notice and an opportunity to meet with the Associate Provost for Student Development. In unusual circumstances, the Associate Provost for Student Development may make an interim withdrawal decision (or impose other conditions, e.g., restricted campus or housing access) without first meeting with the student. In those instances, the student will be provided with notice in the interim and will be provided with an opportunity to be heard by the Associate Provost for Student Development (normally within 72 hours) before a final decision is reached. A part of the assessment, a student may be required to undergo evaluation by either a counselor or health care provider from the Le Moyne College Wellness Center for Health and Counseling, and/or a medical or mental health professional from outside the College community of the College’s choosing. This process will also apply to those instances where the student is not withdrawn entirely from the College but where the College imposes restrictions on the student’s campus participation (e.g., restricted camps or housing access).

A student remains subject to the College’s regular conduct system for acts of misconduct despite the applicability of this policy and process.

A student who feels aggrieved by a final decision which involuntarily withdraws the student or which refuses the student’s request for a voluntary withdrawal may file a grievance with the College’s Section 504 Coordinator under the College’s Section 504/ADA grievance procedure.

In any particular situation, the Associate Provost for Student Development may designate another individual to act on their behalf for the purpose of this policy. Therefore, the references in this policy to the Associate Provost for Student Development include his/her designee.

In cases of both medical leaves of absence and withdrawals, the tuition refund policies specified in the Le Moyne College Catalog apply.

Access to Records and Record Retention

Student conduct records are maintained by the Director of Community Standards. Any student has the right to see their own student conduct file. Summaries of student conduct records will be provided to the student upon written request. Student conduct records will be maintained for seven years after graduation, anticipated graduation date, or last date of attendance.

The Family and Educational Rights and Privacy Act (FERPA) defines legitimate access to student records. The Director of Community Standards will provide an explanation, in writing if necessary, as to the nature and severity of any violation in which the student in question has been sanctioned when an authorized inquiry to inspect the records of any student is made. Within the College community, only those members individually or collectively acting in the student’s educational interest are allowed access to conduct records.

FERPA does make certain exceptions for disseminating information to students’ parents or legal guardians. The College reserves the right to notify parents or guardians in the event of a health or safety emergency regarding their student.

Conduct Related Official Transcript Notations

A notation will be added to the official Le Moyne College transcript of students found responsible for a violation of the College’s Code of Conduct that meets the definition of a crime of violence pursuant to the Federal Clery Act and is sanctioned with suspension, dismissal or expulsion. For a student that is suspended or dismissed, the transcript will read: “Suspended after a finding of responsibility for a code of conduct violation” or “Dismissed after a finding of responsibility for a code of conduct violation.”

A student may appeal, seeking removal of a transcript notation, (only for suspensions and dismissals) provided that the notation shall not be removed prior to one year after the conclusion of their sanction. Written appeals must be submitted to the Assistant Dean for Title IX & Compliance one year after the conclusion of their sanction. The Assistant Dean, in consultation with other College officials, will review and accept or deny the appeal. The student will be notified in writing and, if the appeal is granted, the notation will be removed within ten business days upon receipt of the appeal.

For a student that is expelled, the transcript will read: “Expelled after a finding of responsibility for a code of conduct violation.” THis notation is permanent and cannot be removed.

For a student that withdraws from the College while such cases are pending and declines to complete the conduct process, the transcript will read: “Withdrew with conduct charges pending.” This notation will stand until the conduct process is complete.

In all cases, an administrative hold will be placed on the student’s record. The hold will prevent future registrations, distribution of transcripts and/or diplomas and may only be removed with permission of the Director of Community Standards.

Code of Conduct Amendment and Revision Process

Please be aware that the provisions of this Code are not to be regarded as an irrevocable contract between Le Moyne College and its students. The College reserves the right to change any provision or any requirement at any time.

Amendments to these procedures may be proposed in writing to the Office of Community Standards by any member of the College community. The Director of Community Standards, following consultation with relevant campus partners, shall make a recommendation to the Associate Provost for Student Development. Reasons are to be given for the recommendation along with the specific wording of the proposed amendment and the probable effects of implementation.

The Associate Provost for Student Development will consider the proposal and the recommendations made. The Associate Provost for Student Development shall determine whether to approve the amendment, and if so, its effective date.

The Office of Community Standards shall fully review the Student Code of Conduct annually. The College community will be notified of significant changes through the College email system.

Grievance Procedures Related to Discrimination

The purpose of this grievance procedure is to provide students with prompt and equitable investigation and resolution of allegations of unlawful discrimination based on the basis of race, color, gender, creed, age, disability, marital status, sexual orientation, veteran status, or national or ethnic origin. This procedure covers grievances brought under Title IX which forbids sex discrimination in educational programs and activities receiving Federal financial assistance; 504 and the ADA, which prohibit discrimination on the basis of disability in any program or activity of the College; and the Age Discrimination Act, which prohibits age discrimination in education programs and activities receiving Federal financal assistance.

Any student of Le Moyne College may use this procedure. It is not intended to replace or duplicate existing grievance procedures.* This procedure does not deprive a grievant of the right to file a complaint with enforcement agencies external to the College.

For additional information regarding procedural steps, contact the Associate Provost for Student Development. In all grievance cases the Associate Provost for Student Development will advise the grievant of the procedural steps involved, advise the grievant of the various internal and external options available to them, assist in the definition of the grievant to meet all the conditions for filing a grievance.

*Note: There are also grievance and appeals procedures that relate to student issues such as sexual harassment, grades, academic standing, dispute over billing, behavior on campus, parking violations, etc. For information on such appeals, consult the College catalog and the College website. The Office of Human Resources will handle employee discrimination issues under the College’s employment policies.

1. Grievance Procedure
   1. Informal Resolution

Prior to initiating the formal complaint procedure set down below, it is recommended that the student make every attempt to resolve the issue in an informal manner.

The Associate Provost for Student Development upholds the right of a student to secure access and accommodations in accordance with the ADA and Section 504, Title IX, and the Age Act. The College maintains a philosophy of student self-advocacy and the right to pursue a grievance through the formal grievance procedure. Should a student feel they have not been treated in a fair or professional manner with regard to access and accommodations, the student is encouraged to follow these procedures:

1. Student Responsibilities
   1. The student should discuss their problem(s) with the instructor of the course or appropriate department representative (i.e. campus life and leadership, physical plant, library, etc.) directly, unless extenuating circumstances prohibit doing so.
   2. If a conversation with the course instructor, department representative (i.e. campus life and leadership director, physical plant director, etc.) does not settle the situation, the student should then discuss the problem with the head of that department.
   3. If a meeting with the head of the department does not resolve the grievance, the student should discuss the problem(s) with the Associate Provost for Student Development.
   4. If the Associate Provost for Student Development is unable to assist in informally resolving the problem(s), the student will be referred to the formal grievance procedure.

2. Formal Grievance Procedure
   1. The grievance must be filed, in writing and no more than 1,500 words, with the College’s Associate Provost for Student Development within 30 days of the alleged act of discrimination. The statement must contain the grievant’s name, address, the date and a description of the alleged act. Complaints should be sent to the following address: 

Associate Provost for Student Development 

Le Moyne College, Campus Center 

1419 Salt Springs Road

Syracuse, NY 13214-1301

2. TIme limits within this procedure may be extended by mutual agreement of the grievant and the President of the College or their designee, with the exception of the 30-day limit for initial filing of the grievance.
3. Upon receipt of the complaint, the Associate Provost for Student Development will review the complaint for timeliness and appropriateness for this grievance procedure, and will provide the grievant with written notice acknowledging its receipt.
4. The Associate Provost for Student Development will promptly initiate an investigation.
5. Upon completion of the investigation, the Associate Provost for Student Development will submit to the student, and to the party against whom the grievance is directed, a final report containing a summary of the investigation and the outcome of resolution within 45 days of the initial filing or sooner if time is of the essence to the matter.
6. The grievant or any party against whom the grievance or the proposed disposition is directed may appeal in writing (no more than 1,500 words). The appeal should be directed to the President or their designee at the following address:

Le Moyne College

1419 Salt Springs Road

Syracuse, NY 13214-1301

The decision of the President or their designee shall be final. The final decision will be distributed to all parties.

7. Upon appeal, the decision of the President or his/her designee shall be final and cannot be appealed to any other grievance or appeal procedures at the College.
8. Failure of the grievant to respond within the designated time limit will be deemed a withdrawal of the grievance. When a complaint is filed with a state or federal enforcement agency or when court action is initiated, internal grievance procedures need not be used.