Le Moyne College is a residential campus. Le Moyne’s student residences include traditional residence halls, suite-style buildings, townhouses, apartments and several residential homes. Le Moyne provides limited housing to part-time students and graduate students but guarantees housing to all full-time, matriculated undergraduates as part of the College’s four-year residency requirement.
All resident students are expected to be active members of the community and support the development of a sense of community and responsibility to roommates, suitemates, housemates, floor members and the entire community. Behavior that runs counter to this sense of community has no place at Le Moyne College. Students who knowingly allow other students to disrupt, interfere with, or hinder this sense of community are not serving themselves or other students well. Students are encouraged and expected to take pride in their residence and monitor and care for it accordingly.
Contained in this section of the Student Handbook are guidelines specific to the residential component of a Le Moyne education. Detailed information on important housing policies, the housing agreement and the housing refund policy can be obtained in person at the Campus Life and Leadership office, by email request to: [email protected] or by calling 315-445-4520. The primary authority and responsibility for establishing and upholding residential guidelines lies with the Office of Campus Life and Leadership. Whenever possible, violations of residential guidelines will be handled by Campus Life and Leadership staff with individual students. If problematic behavior continues, the matter may be referred to the Student Conduct Office and/or the Student Development Office for formal disciplinary action.
The student residences at Le Moyne are staffed by resident advisors (RAs), full-time undergraduate students who are selected and employed for their maturity, responsibility, leadership skills, and ability to exercise good judgment. RAs are supervised by Area Directors who are full-time employees of Le Moyne. Area Directors and RAs are responsible for the day-to-day operation of their particular student residence. They are available to listen to concerns, answer questions, report maintenance problems, organize activities, and promote community life. RAs and Area Directors are “on-duty” every night of the week and weekend, and a schedule, including names, room locations, and phone numbers, is posted in each residence hall.
Staff
Area Directors
Area Directors (ADs) are full-time staff members who reside in and manage one of the College’s main residence halls. ADs are responsible for the supervision of a resident advisor staff and coordinate all day-to-day operations of their respective residence hall(s). Other responsibilities include advising student clubs, student conduct and assisting in the development of educational, cultural, recreational and social programs.
Resident Advisors
Resident Advisors (RAs) are a vital component of the residence community. RAs are chosen following an intensive screening and selection process and reside on each floor of the residence halls. RAs are responsible for advising and referring students experiencing academic and personal difficulties, programming social and educational activities, promoting student involvement, understanding and enforcing College policies, and creating a healthy residential environment.
Residency Requirements
Residency Requirement for Undergraduate Students
As a residential campus, Le Moyne College considers the provision of on-campus housing to be a very important part of its educational mission.
All full time, matriculated undergraduate students, except those residing with their parents in the Syracuse area, are required to live in College residences. Exceptions to the housing policy may be granted but only in selected situations and as the College’s enrollment at that time allows. Students who move off campus without authorization will be billed for the cost of room and board. Students who provide false information to the Office of Campus Life and Leadership for the purpose of obtaining a release from their housing obligation will be subject to disciplinary action and for payment of room and board fees. All students are required to keep the College informed of their current local addresses. During the spring and fall terms, only the Le Moyne College student(s) assigned by the College to a campus housing unit may reside in that particular unit. During the summer term, the College may, at its sole discretion, allow non-Le Moyne students to reside on campus.
Part-Time Students
Part-time students may seek permission from the Campus Life and Leadership Office to live in College-owned residences. Residential part-time students must take a minimum of six College credits and be in good disciplinary standing. They are expected to follow all residential guidelines outlined in the Student Handbook.
Residency Requirements for Graduate Students
Graduate students (students who have already earned a Bachelor's degree) are not required to live on campus. However, the College does offer limited, gender based housing to full-time graduate students. Graduate students interested in living in college owned housing should contact the Campus Life office at 315-445-4520 before the beginning of June.
Graduate students are expected to follow all residential guidelines outlined in the Student Handbook.
Residence Life and Housing Policies & Procedures
Changing Residential Status
Changing from Commuter Status to Resident Status
Commuter students may request a change to resident status. Such requests must be submitted in writing to the Campus Life and Leadership Office. If a commuter student becomes a resident student, he or she assumes the same residency obligations as other students including, but not limited to, the requirement to purchase a meal plan if the housing assignment is not an apartment, townhouse or College-owned house.
Changing from Resident Status to Commuter Status
To be eligible for commuter status, the student must live at the primary residence of their parents, or a spouse, which must be within approximately a 30-mile driving radius from campus. Students who wish to change to commuter status must apply through the Campus Life and Leadership Office by the designated deadline. If a resident student becomes a commuter student, the College no longer has an obligation to provide housing for that student in the future.
Consolidation Policy
Consolidation requires that a student living alone in a double or triple occupancy room may be moved to another room, accept a roommate assigned by the campus life and leadership office or find another roommate. A student may be required to leave his or her residence hall or suite to satisfy this policy. Please note the following:
1. A space will not be held for a student who takes a leave of absence. Students must inform Campus Life, roommate(s), suitemates or apartment mates if they plan to take a leave of absence.
2. Students returning from a leave of absence may be required to move and will work closely with the residence hall staff regarding their room assignment prior to their return. Every attempt will be made to assign students to the building of their choice as availability allows.
3. Students are prohibited from making a newcomer assigned to their living area uncomfortable or coercing them into living somewhere else. Violators of this policy will be referred for disciplinary action and subject to disciplinary sanctions.
Early Arrivals / Extended Stay
Only international students, students who must return or stay for athletic obligations or students with academic reasons (such as student teaching or classes at SU or St. Josephs), students involved in a college sponsored program or students who are authorized to work on campus during a break will be allowed to arrive early or return early from, or remain on campus during, a college break. These students will be required to fill out an Extended Stay/Early Arrival request, have it authorized and submit it to the Campus Life Office per established deadlines before they plan to stay on campus during a break or before they plan to return early from a break.
All other students must make travel arrangements to go home during the breaks in accordance with the opening and closing schedule for college breaks. Students who have other commitments like a local job or non-credit bearing internship are advised to adjust their schedules for these commitments to account for upcoming breaks or make arrangements for their own accommodations during the breaks. Permission to arrive early or stay during a break is not guaranteed.
Guests and Socializing in the Residence Halls
Le Moyne College encourages a welcoming and respectful living environment where students can build community and engage in meaningful relationships. Entertaining guests and socializing in residence halls is a privilege that must be exercised responsibly and in a manner consistent with our Jesuit values.
Entertaining and Socializing
Students may socialize and entertain guests in their residence hall rooms, suites, or apartments, provided the total number of individuals in a room does not exceed triple the approved occupancy of that room.
Guest Policy
Le Moyne defines a guest as any person who does not reside in or have regular access to a given space (i.e. individual room, residence hall, campus at-large, etc.). For example, this could be a residential student in a residence hall different from the one assigned to them, or it could be a non-community member altogether.
Visitation Hours:
- Townhouses, Heights, View, Harrison, Foery, Mitchell: Visitation is allowed at the discretion of the residents.
- Dablon, Nelligan, St. Mary’s:
- Sunday–Thursday: 10 a.m. – 2 a.m.
- Friday–Saturday: 10 a.m. – 3 a.m.
Overnight Guest Guidelines:
- Overnight guests are limited to two guests per resident at one time and must be approved by anyone else assigned to the room and or suite, apartment, townhouse or house.
- Guests should be registered as instructed by the Housing and Residence Life staff.
- Stays may not exceed three consecutive nights or 6 nights in total per month.
- Guests under 16 years of age, including family members, are not permitted overnight.
- Hosts must escort guests at all times and are responsible for their behavior.
- Guests who refuse to register, present ID, or comply with College policies will be removed from campus.
Respect for Roommates and Shared Spaces
Students must ask for and receive their roommate’s permission before hosting any guest, including overnight visitors. At the same time, roommates are expected to be reasonable in granting permission and should not repeatedly or unfairly deny their roommate the ability to have guests.
All guests must respect the shared living environment. If a guest interferes with a roommate’s ability to sleep, study, or feel comfortable, the guest must leave. Misuse of visitation privileges or disregard for roommate rights may lead to conduct action.
Laundry
Washers and dryers are available in the residence halls. Students are asked to consider others and not monopolize machines. If a machine is out of order, it should be reported via the Maintenance Request process or as advertised on the machines. Washers and dryers work best when not overloaded.
Mail/Packages
Student mail and packages are sent to a central pick-up location in Foery Hall. Students wishing to pick up their mail or packages must present their Le Moyne College ID to the mailroom attendant. Students with packages will be notified via email. Any mail or packages not picked up within 2 weeks of arrival will be sent back to the sender. Mailroom hours will be posted in the lobby of Foery Hall. Mail that is not first class, including magazines will not be forwarded after the academic year ends.
The mailing address for full-time undergraduates living on campus is:
Student’s FULL Name
Residence Hall Name/Room Number
Le Moyne College
1419 Salt Springs Road
Syracuse, NY 13214-1301
Maintenance and Repairs
Students should submit any maintenance requests through the online work-order system. Directions for the online work-order system are often distributed at opening or can be obtained by contacting your AD or RA. .
Occupancy
Only students assigned to a particular room or unit may live there. Students may be reassigned or consolidated when vacancies exist. The College reserves the right to increase the occupancy of student residences.
Residence Hall Damage Assessment
Implicit in the assignment to a College residence unit is an agreement by the student to be jointly responsible with other residents for the protection of the unit, its furnishings and equipment and to share in the payment for damages sustained. General building damage, floor damage and individual room damages are assessed throughout the academic year.
Individuals who are identified as responsible for damage will be billed accordingly by the Campus Life and Leadership Office. Unassigned damages to common facilities will be shared by the students who use these facilities. An itemized list of damage charges will be provided to students upon request.
There are three types of damage charges:
1. All Hall Charge: This is a charge absorbed by all students in a residence unit for damages that occur in an area used by all members of the residence if no individual is found responsible.
2. Floor Charge: This is a charge absorbed by all students on a particular corridor for damages that occur in the corridor, lounge or bathroom area if no individual is found responsible.
3. Individual Damage Charge: This is charged to an individual student who is found responsible for a particular item that was damaged.
Students are held responsible for damages to their rooms during their period of occupancy. At the beginning of the academic year, residents are asked to record the condition of their room. Any time a student changes occupancy, the student should record the condition of the room they leave and the condition of their new room. Upon signing out at the end of the academic year, students are required to turn in their keys as instructed by Housing staff. The residence director will inspect the building and individual student rooms and record damages.
The student will be billed directly for damages. Any questions concerning damage assessment should be directed to the Office of Campus Life and Leadership.
Room and Apartment Care
Residents of campus residence halls and apartments are responsible for cleaning their own rooms and keeping the living room neat. The janitorial service is responsible for bathrooms in the common areas of St. Mary’s, Dablon, Nelligan, Harrison and Mitchell Halls. Residents are responsible for keeping their own bathrooms clean in suites, apartments, townhouses and houses. Any complaints regarding janitorial service should be directed to the appropriate residence director or facilities. Nails, tacks, decals or masking tape may not be put on walls or furniture.
Sprinkler heads must not be covered, touched or used to hang anything, since contact will release the sprinkler, causing extensive damage.
Roommate Conflict
If students experience a roommate conflict and need help, they should contact their Resident Assistant or Area Director. Campus Life and Leadership staff members will help mediate the conflict or refer students to peer mediation.
Room Changes
Students are not permitted to change their room, suite or apartment without first obtaining authorization from the Housing and Residence Life Office. Students are not permitted to use an empty room for studying, sleeping, storage or any other purpose. Students moving without authorization will be subject to disciplinary action. No room changes are permitted during the first three weeks of the academic year.
Room Entry
The College affirms the right to privacy of the individual. However, official College personnel reserve the right of room inspection when an inspection is thought to be in the best interest of the resident(s) or the common good. Authorized personnel or persons appropriately designated may enter a room at any time for reasons of health, safety or welfare; to retrieve College property; to make repairs; or to inspect room condition or equipment. When possible and appropriate, advance notice will be given.
Night deliveries from local food establishments should be arranged so that delivery persons and other residents are not inconvenienced. When deliveries are expected, the individual(s) placing the order must meet the delivery person in the main lobby. Delivery persons will not be permitted beyond lobby areas.
Service and Assistance Animal Guidelines
Le Moyne College provides reasonable accommodations to students living on campus who have a documented disability. The Campus Life and Leadership Office allows approved service or assistance animals to live with students in their on-campus accommodation. Approval for a service or assistance animal must be obtained through the College’s Disability Support Services office. Service animals are individually trained to do work or perform tasks for the benefit of an individual with a disability. Activities of such animals might include, but are not limited to, guiding individuals with impaired vision, alerting individuals who are hearing impaired to intruders or sounds, pulling a wheelchair, or fetching items used in daily living. Service animals are permitted to accompany students who need them wherever they choose to go on-campus.
Assistance animals are not considered service animals and are not permitted in any area other than the student’s on-campus residence and immediate surrounding area.
The Campus Life and Leadership Office may exclude a service animal or assistance animal from housing if it: 1) poses a direct threat to the health or safety of others, 2) would cause substantial physical damage to property, 3) would pose an undue financial and administrative burden, or 4) results in a fundamental alteration of the College’s program(s).
To gain approval to reside with a service or assistance animal, the student must take the following steps:
- Register with Disability Support Services. The student must meet eligibility guidelines for disability accommodations and provide documentation that supports their need for a service or assistance animal.
- Meet with the Director of Disability Support Services and the Director of Campus Life and Leadership (or their designees) to review any pertinent campus-wide policies that may relate to the animal.
- Review and sign the Service and Assistance Animal Agreement.
- Provide evidence that the animal is in good health, and has been vaccinated against diseases common to that breed of animal as recommended by the American Veterinary Medical Association. Veterinary records attesting to that fact must be submitted and approved by the Director of Campus Life and Leadership (or designee) prior to the animal taking residence.
Special Housing Accommodations Policy
Students who wish to request special housing accommodations, including an exemption from the four year residency requirement must contact Campus Life staff for additional instructions and applicable deadlines. Documentation of a disability or medical condition will be required in order to establish the need for an accommodation.
The College will seek to find an appropriate on-campus housing to accommodate a student's medical need. Reasonable accommodations depend upon the nature and degree of severity of the documented disability. While federal law requires that priority consideration be given to the specific methods requested by the student, it does not imply that a particular accommodation must be granted if it is deemed not reasonable and other suitable on-campus accommodations or techniques are available. Furthermore, single rooms in particular are reserved for individuals who document substantial needs and for whom living with a roommate is not viable.
Telephones
Students are encouraged to bring and utilize personal cell phones while residing on campus as they are the preferred method of communicating with family and friends. Telephone service is not available within the residence hall rooms or suites, so all students are encouraged to bring and use their personal cell phones.
In the event of an emergency when a student needs to be contacted while in a scheduled class, students should instruct appropriate individuals to contact the Office of Campus Safety & Security (extension 4444).
Vacation Periods
All College residences are closed during the Thanksgiving break, Christmas and semester break, and spring break. Students wishing to remain on campus during these periods must obtain permission, in writing, from the Campus Life and Leadership Office. Students approved to remain in residence halls when they are closed will be charged a daily fee and may be re-assigned to a temporary room. The College has no liability for personal property left in students’ rooms or units during vacation periods.
Students, who return to their rooms early without the prior approval of the Campus Life and Leadership Office, will be denied access to their rooms or billed accordingly and referred for disciplinary action.
All resident students must vacate their rooms or units and remove all personal belongings within 24 hours after the completion of the students’ last exam or by 6 p.m. on the last day of final examinations, whichever comes first. Failure to leave the residence hall space will subject students to a charge. Graduating seniors may stay until 6 p.m. the day of graduation. All students are responsible for arranging transportation to and from campus for holidays and vacation periods. All applicable dates are published well in advance to allow for proper planning.
Vending Machines
Snack and soft drink machines are located in each residence hall. If money is lost in any machine, refunds may be obtained by calling the number on the machine.
Winter (Semester-Break) Housing
Students interested in remaining on campus during the semester break may apply for housing by completing an “Extended Stay Housing Form” in the Campus Life and Leadership office. The Campus Life and Leadership Office will inform students whether or not they have been approved to remain on campus during the break. If approved, the Campus Life and Leadership office will confirm each student's winter housing assignment and make arrangements for the student to receive winter session keys (as applicable).
The College reserves the right to require students to vacate their rooms completely over the semester break in order to accommodate semester-break housing needs or to conduct necessary repairs, improvements or inspections.
Students with additional questions about semester-break housing are encouraged to call the Campus Life and Leadership Office at (315) 445-4520.
Withdrawals and Refunds
Residents who withdraw from the College should inform Campus Life and Leadership prior to moving out. It is the responsibility of all students to make sure they return their keys as instructed and appropriately check out with residence hall staff. A vacated room or apartment will be inspected so that an appropriate room damage deposit can be refunded upon final departure from the College. Arrangements for the appropriate refund for board will be made. Refunds for room charges are not available