The purpose of the Research and Development Grant Program is to help defray the costs to faculty members who initiate and carry out research projects or who further their development of teaching skills and competencies. Given the limited resources of the committee, applicants for grants ranging in the thousands of dollars are encouraged to seek outside funding.
Note: All funds allocated in the Fall must be used by May 31 of that year. All funds allocated in the Spring are for the following year and can only be used for expenses incurred after June 1st and before May 31st of the following year.
Any member of the Faculty Senate (or emeritus faculty member) is eligible to apply for a grant under this program. Proposals of faculty members on or due for sabbatical are considered in the same way as those of other applicants.
C. Application Process
A full application consists of a completed application form together with all supporting material requested on the form. Applications should be submitted via email to email@example.com as Word attachments. The Committee reviews applications twice a year according to the following schedule:
||October 1 (funds for current fiscal year)
November 1 (funds for current fiscal year)
||March 18 (funds for upcoming fiscal year)
D. Evaluation Criteria
1. The project or activity for which the applicant seeks funding must either be in progress, have been completed since the last deadline for grant applications, or be due to start within one year from the time of application
2. There is no limit to the number of times an eligible person may apply to the Committee for funding. In addition to the merits of the current proposal, the Committee will consider the applicant's history with Research and Development programs.
3. It is the responsibility of applicant at time of application to demonstrate compliance with all relevant college policies (e.g. Institutional Review Board, Information Technology)
4. The following expenses are eligible:
a. Cost of student help through the College Work Study Program.
b. Cost of services and materials. This may include: specialized research assistants, consumable supplies, rental and other service charges, purchases of reprints and journals essential to the project but not easily obtainable, photocopying, database searches, and computer time to access off- campus sites. Normal office supplies are not included. Requests for books and films should first be submitted to the Director of the Library. Requests for computer hardware and software should first be submitted to the Director of Information Systems. However, requests for specialized software will be entertained on the understanding that like all non-consumables, such software becomes the property of the grantee's department. Manuscripts and grant proposals ordinarily will be prepared by designated College personnel.
c. Cost of innovative use of technology for instruction, research, or development. Faculty may request funds for materials necessary in designing coursesusing technology-intensive strategies, specific research on technology and pedagogy, research projects that employ technology in various ways, the creation of research and/or teaching tools that will benifit the faculty's classes and/or outside research interests such as research-intensive web pages, CD-ROMs or other media, or the creation of original courses that are technology-intensive either in the manner in which they are presented or the manner in which students interact in the specific courses.
d. Travel expenses incurred in conducting research or in contacting sources of funds, such as government agencies or foundations. Allowable expenses include transportation, lodging, and reasonable meal expenses, in accordance with relevant college policies. For those who drive their own cars, reasonable transportation costs include reimbursement at current mileage rate which can be obtained from Financial Services.
e. Standard academic charges incurred during the publication process that are required for publication by the publisher such as: page charges; copy-editing required by the publisher; submission fees; permission fees; translation fees; indexing.
f. Activities (seminars, summer workshops, internships) designated to improve pedagogical skills, learn about new resources for teaching, share insights and classroom-tested strategies, or enhance the ability to teach or advise students.
g. Activities (e.g., seminars, courses, summer workshops, internships) to develop new content areas for research or teaching. Applicant should explain his or her ultimate research or teaching goal, the overall strategy for achieving that ultimate goal, a plan for securing additional funding to pursue overall strategy; and how particular activity advances the overall strategy. Applicant should also request a letter of support from his or her department chair or program chair explaining how applicant's plan advances institutional teaching and research goals.
5. The following expenses are among those not eligible:
a. Travel expenses in conjunction with regular conference travel normally supported by the Dean's office.
b. Tuition costs for courses that are part of a degree program.
c. Not supported are expenses that the author chooses to incur prior to publication such as proof-reading and copy-editing.
E. Grant Administration and Report
1. The amount of each grant awarded will be transferred, under the grantee's name, to an individual sub-account of the Committee's account. To withdraw money from the account, the grantee must submit documentation and an authorization form signed by the chair of the Committee, or Committee designee, to Financial Services. The process is similar to that for withdrawing money from departmental accounts.
2. A grant recipient is required to operate within the line items of the budget as approved by the Committee. Any budgetary changes require Committee approval. A grantee may submit a proposal for additional funding should expenses exceed the projected amount. The Committee will periodically review such requests.
3. A grant recipient who receives outside funding for a project after being awarded a grant from the Committee for that same project is required to return to the Committee whatever amount is being covered by the external grant.
4. Each grant is made for a designated fiscal year or years. Projects may be eligible for funding in successive fiscal years. Unfortunately money allocated for a specific fiscal year does not “roll over” into the next fiscal year. The close of the fiscal year is May 31. June 1 begins a new fiscal year.
5. By August 15, a grant recipient must submit a project report to the Chair of the Committee (firstname.lastname@example.org), the provost and the appropriate Dean for any project that received funding in the fiscal year that ended May 31.
Please combine requested information—including application form, CV, and any supporting documentation—into a single file and submit as a single e-mail attachment to email@example.com. (For projects involving pedagogy, chair/project director will separately complete and submit a form, as described below.)
Prepare a narrative detailing the project or activity for which you seek a grant. Please follow the outline below.
- Application: You can edit the application form by first saving the form as a Word document and making your changes.
- For projects related to teaching or pedagogy, department chair (and if relevant, program director) must complete a brief form indicating that their project is consistent with the department/program planning needs. Form should be submitted directly to firstname.lastname@example.org .